Position Overview

• This is a full time, permanent position at 37.5 hours per week

• The anticipated start date is January 4, 2027

• The position is based at the Central Algoma Land Trust Conservation Centre in Desbarats, Ontario

• The Operations Coordinator reports to the Executive Director

• Some occasional evening and weekend work may be required

Duties and Responsibilities 

Finances

• Maintain donation records and prepare tax receipts using a customer relationship management system

• Maintain the general ledger using bookkeeping software

• Process invoices and manage accounts payable and receivable

• Assist with budget preparation and track expenditures

• Prepare various financial reports

• Prepare documents for audit purposes

• Manage payroll for the organization

• Conduct bank transactions

• Prepare monthly bank and investment account reconciliations

• Assist with grant administration

General Operations

• Oversee the day-to-day functioning of the conservation centre, ensuring that administrative processes run smoothly

• Greet visitors and answer phone calls

• Coordinate services, including utilities, cleaning, and snow removal

• Oversee office supplies to ensure resources are available when needed

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines

• Assist in the organization and coordination of special events at the conservation centre

• Maintain filing systems and ensure the proper retention, protection, and disposal of records

• Assist with the upkeep of the website

• Support the recruitment, onboarding, and training of new employees

• Assist in the organization and implementation of community engagement events and programs

Other

• Perform other related duties and special projects related to operations as assigned by the Executive Director to support organizational goals.

Qualifications and Skills Required

Experience in nonprofit operations and familiarity with relevant systems are assets but not required. We will provide training and support to a motivated candidate with strong organizational skills, attention to detail, commitment and a willingness to learn. 

• Proficiency in bookkeeping, including managing accounts payable and receivable, reconciling bank statements, and maintaining accurate financial records

• The ability to keep track of multiple tasks simultaneously

• Strong verbal and written communication skills

• Strong attention to detail

• The ability to work well both as a team member and independently

• The ability to complete tasks on schedule and properly prioritize work

• Proficiency in using office software and database management

• Experience providing excellent customer service

• Comfortable tracking office budgets, expenses, and supplies

• Ability to support projects or events

• An appreciation for our natural environment and a willingness to help further our conservation efforts

What We Offer

• An annual salary $45,000 to $50,000 per year depending on experience and qualifications

• Access to an annual health spending account

• Training and professional development opportunities 

• Reduced work schedule during the winter holidays

To apply, please send your cover letter and resume in one document via email to employment@calt.ca with the subject line Operations Coordinator Application by November 22, 2026. We thank everyone who applies for this position. Only those who are selected for an interview will be contacted.

The Central Algoma Land Trust welcomes applications from individuals of all backgrounds and experiences. Our organization is committed to promoting diversity, equity, and inclusive practices. If you require any accommodations during the selection process or have any questions about the position, do not hesitate to contact us.